Ready to play a pivotal role in one of Mater’s most exciting transformation projects? Mater Group is seeking an organised, proactive and relationship driven Project Office Coordinator to support our Project Office with the integration of the recently acquired Gold Coast Private Hospital into the Mater Group. This is a full-time, maximum-term (12 months) role, based at our Newstead Offices.

This is your chance to elevate your project coordination career while supporting a major program shaping the future of healthcare in Queensland.

Salary range: $93,103 - $102,572 (MCA4) per annum plus superannuation and access to not-for-profit salary packaging up to $15,900  + access to many staff benefits!  

What you’ll be doing 

In this dynamic position, you’ll be the operational backbone of the Project Office, working closely with the Integration Lead, Program Manager, and high‑performing project teams. You’ll ensure the Program runs smoothly, acting as the central point of coordination, communication and support for internal and external stakeholders.

• Deliver high‑level, confidential administrative support to the Integration Lead, Program Manager and broader team.
• Manage daily operations of the Program Office, including inbox, calendars and essential workflow coordination.
• Lead weekly status reporting and maintain critical RAID logs with accuracy and timely risk escalation.
• Prepare submissions for Steering Committee review and coordinate joint work with external partners.
• Own the onboarding experience for new staff, contractors and vendors joining the Program.
• Support maintenance of the Master Program Schedule, across internal and external workstreams.
• Coordinate meetings, prepare agendas, manage documentation and produce confidential minutes.
• Process project invoices, ensuring accurate entry into Docusign and financial systems.
• Assist with testing coordination for technical deliverables and help resolve emerging issues.
• Provide flexible support across the Program Office to ensure milestones and outcomes are met.

About you 

You will have project/program coordination experience and a demonstrated understanding of project fundamentals (milestones, timelines, status reports, RAID and deliverables).

• Proficient keyboard/data entry skills
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint
• Ability to learn and develop new project coordination skills
• Excellent verbal communication and interpersonal skills
• Excellent written communication skills
• Capability to use or learn specialised project tools (e.g., Publisher, MS Visio, MS Project, project management platforms)
• Previous experience in secretarial/administrative duties in an acquisition project environment (desirable)
• Previous experience working as part of or alongside a project team(desirable)
• Experience in maintaining project plans and documentation(desirable)
• Understanding of project lifecycle (desirable)

Why join us?

Mater is Queensland’s largest not-for-profit healthcare provider, delivering exceptional care to nearly 700,000 patients each year across 11 (soon to be 12) hospitals. We’re leaders in healthcare, education,  fundraising & philanthropy and research — and it’s our people who make the difference.

We’re looking for passionate individuals to join our team and help shape the future of care. At Mater, you’ll be part of a purpose-driven organisation that values innovation, compassion, and excellence.

• Increase your take-home pay with generous salary packaging options, including meal and entertainment benefits
• Grow your career with access to industry-leading training and professional development through Mater Education
• Wellbeing support through our Employee Assistance Program and on-site pastoral care teams
• Access a range of health and wellbeing services with a corporate discount on private health insurance
• Exclusive discounts across dining, retail, travel, accommodation (just to name a few!)
• Stay active with unlimited access to discounted gyms via the Fitness Passport program
• Convenient, discounted on-site parking
• Enjoy great food with reduced prices at our campus cafés and coffee spots
• Join Queensland’s Largest and Most Innovative Not-for-Profit Healthcare Team.

Be part of something bigger. Make your move with Mater. #GETBETTERWITHMATER

Applications close on Monday 23 February 2026. Please note, we may contact applicants prior to the closing date, please do not hesitate to APPLY NOW!

Mater is committed to the wellbeing of their staff, and it is underpinned by our flexible and remote working policies.

Please Note: We will not require any support from Recruitment Agencies at this time and kindly request no contact is made. Only direct applications will be considered.

Mater Group is dedicated to creating a workplace that values diversity and inclusion. As an Equal Opportunity Employer, we welcome applications from individuals of all backgrounds and abilities. We believe in providing equal opportunities for all qualified candidates.

For more information regarding Reconciliation at Mater, please visit our Reconciliation webpage.

Mater ensures all children have an environment suitable for their safety and wellbeing through proper supervision and safeguarding practices.