Mater Foundation are looking for a Property & Procurement Coordinator to join the team! This permanent, full-time role will be based at our Newstead campus.

As the healthcare needs of Queenslanders grow, so does the role of Mater Foundation. 

Mater Foundation is an iconic Queensland fundraising and philanthropic institution, committed to providing exceptional care through health, education and research. It meets a profoundly satisfying mission to improve the health and wellbeing of our community and to continue the Mater tradition of care and compassion.

Mater Foundation helps to underpin an extensive network of hospitals across Queensland, a world-class research institute and a nationally accredited education provider.

Salary: Commensurate with experience plus superannuation and access to not-for-profit salary packaging up to $15,900  + access to many staff benefits! 

What you’ll be doing

The Property & Procurement Specialist assists in providing operational management of property and prize procurement related projects, to support Lotteries program growth and sustainability. Assist in providing ongoing management of property and prize responsibilities, managing all contract administration tasks, ensuring product readiness for marketing, TV production and winner handover. You will also be:

• Managing and maintaining budget planning and budget forecasting for the property and prize portfolio.
• Overseeing the build, maintenance, and handover of each prize home to ensure timely completion within budget.
• Managing and maintaining all aspects of contract administration, from initial procurement and contract execution to the completion of contract stages and finalization for the property and prize portfolio.
• Managing and maintaining administrative tasks for the property and prize portfolio.
• Developing and maintaining effective communication and collaborative relationships with internal and external stakeholders, particularly with the Mater Foundation team, staff, and suppliers, to support promotional and marketing initiatives for the lotteries program.

About you

You are a self-motivated individual who takes initiative and can manage responsibilities effectively while anticipating needs and are able to adjust to changing project requirements and manage competing priorities.    

You will have a minimum of 2 years relevant work experience in property and procurement and also meet the below criteria:

• Experience or understanding of budget planning and financial forecasting, particularly in relation to property and prize procurement.
• Ability to monitor cash flow and mitigate risks associated with financial transactions.
• Experience in managing or assisting with property build projects, including aspects of due diligence, stakeholder negotiations, and risk management.
• Strong organizational skills to ensure projects are completed on time and within budget.
• Knowledge and/or experience in contract administration from procurement through to execution and finalization, particularly for property transactions and prize acquisitions
• Excellent verbal and written communication skills for liaising effectively with various stakeholders, including internal teams, suppliers, and external partners
• Ability to develop and maintain collaborative relationships with both internal and external parties to support promotional and marketing initiatives.
• High attention to detail for preparing and managing procurement invoices, financial forms, and contract documents, ensuring accuracy and compliance with approval authorities.
• Proficiency in administrative tasks related to property and prize management, including the use of project management tools (e.g., Monday.com) and report generation
• Familiarity with tools and software for project tracking and documentation, as well as general computer literacy for managing electronic communications and data

Why join us?

Mater is Queensland’s largest and most innovative not-for-profit healthcare service, providing care for almost 700,000 patients a year across a network of 11 hospitals.

We are a leader in healthcare, education and research — and that’s because we employ exceptional people. #MAKEYOURMATERMOVE

• Via salary packaging arrangements, allocate some living expenses directly from your pre-taxable income and ultimately increase your take-home pay
• Access to package meal and entertainment expenses via salary packaging
• Access to leading education and professional development via Mater Education
• Access to our Employee Assistance Program and on-site pastoral care teams
• Discounts to local and national business/venues for Dining/Retail/Travel & Accommodation/Other
• Unlimited access to a multitude of discounted fitness facilities through Fitness Passport
• Access to on-site, discounted parking
• Discounted food and beverage at various campus cafés and coffee venues
• Access to gym, pool and end of trip facilities within our new purpose-built corporate office in Newstead

For further information please contact Hayley Di Lizio Senior Manager – Properties via hayley.dilizio@mater.org.au    

Mater is committed to the wellbeing of their staff, and it is underpinned by our flexible and remote working policies.

Please Note: We will not require any support from Recruitment Agencies at this time and kindly request no contact is made. Only direct applications will be considered.