About the role

Mater Hospital Brisbane is looking for an Executive Support Officer in a full-time permanent capacity at South Brisbane. This role is designed to provide high quality confidential administrative, secretarial and executive support to the Director of Clinical Services and Director of Critical Care Services.  This role will work as part of the wider Executive administrative team to ensure organisational alignment and support the organisational strategy.

Salary range: $85,878 - $94,618 (MCA4) per annum plus 11.5% superannuation and access to not-for-profit salary packaging up to $15,900 + access to many staff benefits! 

What you’ll be doing

• Serve as an intermediary between the DCS's Office and internal/external stakeholders, managing inquiries professionally and redirecting as necessary
• Manage information flow between the DCS's Office and the DCCS's leadership team, ensuring timely reporting
• Provide high-level administrative support, including diary management
• Research, compile and draft information for decision-making and presentations
• Prepare high-quality written correspondence and reports for distribution
• Organise and facilitate meetings, including agenda preparation, distribution of materials, and follow-up on action items
• Maintain a secure document management system for confidential files
• Exhibit excellent communication skills, including consultation, interpersonal interaction and negotiation
• Utilise advanced system applications for efficient secretarial and administrative support

About you

You will have experience in a similar role, ideally in a healthcare setting. You will also meet the below criteria:

• Minimum of 5 years of previous administrative experience
• Experience in the Health Industry and/or Hospital setting
• High level oral and written communication skills
• Expertise in Windows Applications (e.g. Word, Excel, Access and PowerPoint) as well as Outlook
• Strong facilitation and influencing skills, with the ability to make sound decisions and effectively prioritise tasks
• Proactive in driving towards resolution
• Demonstrated experience in developing and maintaining strong relationships with internal and external stakeholders
• Ability to create collaborative work environments that prioritise trust, integrity, and open communication

Why join us?

Mater is Queensland’s largest and most innovative not-for-profit healthcare service, providing care for almost 700,000 patients a year across a network of 11 hospitals.

We are a leader in healthcare, education and research — and that’s because we employ exceptional people. #MAKEYOURMATERMOVE

• Via salary packaging arrangements, allocate some living expenses directly from your pre-taxable income and ultimately increase your take-home pay
• Access to package meal and entertainment expenses via salary packaging
• Access to leading education and professional development via Mater Education
• Access to our Employee Assistance Program and on-site pastoral care teams
• Discounts to local and national business/venues for Dining/Retail/Travel & Accommodation/Other
• Unlimited access to a multitude of discounted fitness facilities through Fitness Passport
• Access to on-site, discounted parking
• Discounted food and beverage at various campus cafés and coffee venues

Applications close on January 5th 2025 Please note, we may contact applicants prior to the closing date, please do not hesitate to APPLY NOW!

Mater is committed to the wellbeing of their staff, and it is underpinned by our flexible and remote working policies.

Please Note: We will not require any support from Recruitment Agencies at this time and kindly request no contact is made. Only direct applications will be considered.

Mater Group is dedicated to creating a workplace that values diversity and inclusion. As an Equal Opportunity Employer, we welcome applications from individuals of all backgrounds and abilities. We believe in providing equal opportunities for all qualified candidates.

For more information regarding Reconciliation at Mater, please visit our Reconciliation webpage. 

Please be advised that our recruitment process may be temporarily paused for the holiday period and we will begin contacting applicants again in January 2025. We appreciate your patience and look forward to connecting with you at that time.