About the role

Mater Health Services is offering an exciting opportunity for a permanent full-time Senior Administration Officer to join the Central Nursing Office team.
This role will play a crucial part in assisting with staffing needs across multiple hospitals, ensuring efficient operations in nursing management. This position requires the availability of 6:45am - 3:15pm, Monday - Friday.

Salary range: $38.81 - $43.16 per hour plus 11.5% superannuation, and access to not-for-profit salary packaging up to $15,900 plus a range of staff benefits! 

What You’ll Be Doing

In this position, you will be integral to managing staffing requirements across the various Mater hospitals, ensuring appropriate coverage at all times. Your key responsibilities will include (but are not limited to):

• Providing administrative support to the Central Nursing Office to manage staffing needs
• Liaising with Nursing Managers and Team Leaders to identify and address staffing deficits across multiple hospitals
• Managing staffing requirements via ShiftMatch and Trendcare, booking casual, agency, and relief staff as needed
• Editing and approving nursing shifts on Kronos to ensure accurate scheduling
• Assisting with onboarding new employees and ensuring proper documentation is maintained
• Screening incoming calls and emails, escalating staffing-related issues as required
• Maintaining high levels of confidentiality and accurate records related to staffing and operational needs
• Ordering and managing stock for nursing units, including stationery supplies
• Collaborating with nursing agencies for staffing and invoicing purposes
• Ensuring seamless handover to the After-Hours Nurse Manager on staffing updates
• Addressing general inquiries from Central Nursing employees related to staffing issues

About You

To thrive in this role, you will bring the following skills and experience:

• Strong experience in medical administration, ideally with an understanding of nursing structures
• Previous experience in managing staffing systems such as Kronos, ShiftMatch, Trendcare, or similar would be highly advantageous
• Exceptional attention to detail and excellent data entry skills
• Ability to multitask effectively and prioritize conflicting demands from multiple stakeholders
• Highly developed organizational and time-management skills to manage staffing requirements efficiently
• Strong interpersonal and communication skills, with the ability to work independently or as part of a team
• Experience in rostering and staffing coordination within a hospital or healthcare setting would be beneficial

Why join us?

Mater is Queensland’s largest and most innovative not-for-profit healthcare service, providing care for almost 700,000 patients a year across a network of 11 hospitals.

We are a leader in healthcare, education and research — and that’s because we employ exceptional people. #MAKEYOURMATERMOVE

• Via salary packaging arrangements, allocate some living expenses directly from your pre-taxable income and ultimately increase your take-home pay
• Access to package meal and entertainment expenses via salary packaging
• Access to leading education and professional development via Mater Education
• Access to our Employee Assistance Program and on-site pastoral care teams
• Discounts to local and national business/venues for Dining/Retail/Travel & Accommodation/Other
• Unlimited access to a multitude of discounted fitness facilities through Fitness Passport
• Access to on-site, discounted parking
• Discounted food and beverage at various campus cafés and coffee venues

Applications close 21st January 2025.
Please note, we may contact applications prior to the closing date, please do not hesitate to APPLY NOW!

Please Note: We will not require any support from Recruitment Agencies at this time and kindly request no contact is made. Only direct applications will be considered.

Mater Group is dedicated to creating a workplace that values diversity and inclusion. As an Equal Opportunity Employer, we welcome applications from individuals of all backgrounds and abilities. We believe in providing equal opportunities for all qualified candidates.

For more information regarding Reconciliation at Mater, please visit our Reconciliation webpage.