Mater Foundation are looking for a Senior Administration Officer to join the team! This permanent, full-time role will be based at our Newstead campus.

As the healthcare needs of Queenslanders grow, so does the role of Mater Foundation. 

Mater Foundation is an iconic Queensland fundraising and philanthropic institution, committed to providing exceptional care through health, education and research. It meets a profoundly satisfying mission to improve the health and wellbeing of our community and to continue the Mater tradition of care and compassion.

Mater Foundation helps to underpin an extensive network of hospitals across Queensland, a world-class research institute and a nationally accredited education provider.

Salary: Commensurate with experience plus superannuation and access to not-for-profit salary packaging up to $15,900  + access to many staff benefits! 

What you’ll be doing

You will provide timely and highly effective email and diary management to the Director Lotteries, with scheduling and prioritisation of tasks, meetings, functions and work itinerary.  You will also:

• Coordinate and prepare key documents / information for Director Lotteries to ensure all relevant information is provided prior to appointments and meetings.
• Maintain a current, comprehensive and strategic task list for Director Lotteries.
• Collect and disseminate information on behalf of the Director Lotteries, on matters relating to Mater Lotteries and the broad business, ensuring the highest levels of confidentiality and probity.
• Prepare reports, correspondence, presentations and spreadsheets in a timely and accurate manner as required, and ensure they conform to Mater Foundation’s presentation style, format and content protocols.  
• Coordinate a range of events and business meetings including organising itineraries, booking travel, accommodation, venues and catering.
• Records management and document filing
• Reconcile general expenses, including credit card reconciliations, Chief Executive Officer and management team as required.
• Maintain a network of contacts to facilitate communication between the Director Lotteries and other internal and external stakeholders.
• Continually review duties and operations to ensure optimal efficiency in the role. 
• Work with the Director Lotteries to provide support for legal, compliance, human resources and property matters as required. 

About you

You will have time management / organisational skills: ability to plan, prioritise and organise work tasks to ensure timely completion of tasks within agreed deadlines. You will also meet the below criteria:

• Problem solving skills: ability to appropriately prioritise problems, gather and analyse the right information to identify the right people to involve and procedures to follow to reach best possible outcomes.
• Resourcefulness skills: as work tasks evolve, be proactive in the reprioritisation, scheduling, planning & communication to relevant stakeholders.
• Interpersonal skills: Demonstrated ability to liaise and negotiate with all levels of
• A thorough understanding of administrative functions and office practices.
• Finance Platform Experience – for invoicing, payment and tracking of expenses eg FinOps.

Why join us?

Mater is Queensland’s largest and most innovative not-for-profit healthcare service, providing care for almost 700,000 patients a year across a network of 11 hospitals.

We are a leader in healthcare, education and research — and that’s because we employ exceptional people. #MAKEYOURMATERMOVE

• Via salary packaging arrangements, allocate some living expenses directly from your pre-taxable income and ultimately increase your take-home pay
• Access to package meal and entertainment expenses via salary packaging
• Access to leading education and professional development via Mater Education
• Access to our Employee Assistance Program and on-site pastoral care teams
• Discounts to local and national business/venues for Dining/Retail/Travel & Accommodation/Other
• Unlimited access to a multitude of discounted fitness facilities through Fitness Passport
• Access to on-site, discounted parking
• Discounted food and beverage at various campus cafés and coffee venues
• Access to gym, pool and end of trip facilities within our new purpose-built corporate office in Newstead

Applications close on Wednesday 5 February 2025. Please note, we may contact applications prior to the closing date, please do not hesitate to APPLY NOW!

Mater is committed to the wellbeing of their staff, and it is underpinned by our flexible and remote working policies.

Please Note: We will not require any support from Recruitment Agencies at this time and kindly request no contact is made. Only direct applications will be considered.