About the role

The Operating Room Management Information System (ORMIS) is a medical theatre management system that provides an enterprise software solution that assists in effectively managing and maintaining operational efficiency of the Mater’s operating theatre departments. The ORMIS Administrator role is responsible for managing and maintaining the ORMIS at Mater Private Hospital Springfield and will be employed on a permanent part-time basis 48 hours per fortnight, 3 shifts per week.

This role ensures accurate scheduling and data entry, supports theatre operations, and liaises with key stakeholders to maintain efficient workflows. The ORMIS Administrator also provides reporting, user support, and system troubleshooting to optimise system performance. There is no budget accountability to this role.

Salary range: $61.20 - $65.56 per hour plus 11.5% superannuation and access to not-for-profit salary packaging up to $15,900  + access to many staff benefits! 

What you’ll be doing

• Provide on-site face-to-face support for ORMIS use
• Respond to emails sent to the ORMIS address
• Develop and maintain system management plans for ORMIS and undertake system management duties in support of this system
• Update session times, surgeon details, allocated theatres, and comments in ORMIS
• Consult the master theatre schedule to open ORMIS schedule templates accordingly
• Create and update the weekly ORMIS schedule based on the live theatre schedule document
• Responsible for the coordination, support, enhancement and ongoing management of data and data sets within the operating room management information system
• Ensure accuracy and completeness of ORMIS data for reporting and operational decision-making
• Liaise with theatre staff, including the booking admin team and Theatre NUM to discuss use of ORMIS and areas of potential improvement
• Collaborate with theatre, administrative, and Digital teams to identify and implement process improvements

About you

Essential

• Strong communication skills, both written and verbal
• Experience in hospital administration, operating theatre workflows, or clinical systems
• Proficiency in using scheduling and data management systems
• Attention to detail and accuracy in data entry and reporting
• Ability to work collaboratively with theatre staff and management
• Flexibility to handle various tasks and adapt to changing priorities
• Self-motivated and proactive about continuous learning, developing and participating in internal & external training and networks and applying knowledge within the workplace
• Proficiency in Microsoft Office suite (Excel, Word, Outlook) and comfort with hospital IT systems
• Ability to work independently and collaborate effectively with multidisciplinary teams

Desirable

• Clinical experience in a perioperative environment
• Experience using ORMIS or similar theatre management systems
• Knowledge of healthcare data management and reporting
• Familiarity with IT service management principles and vendor coordination
• Proficient in the interpretation and application of medical terminology

Why join us?

Mater is Queensland’s largest not-for-profit healthcare provider, delivering exceptional care to nearly 700,000 patients each year across 11 (soon to be 12) hospitals. We’re leaders in healthcare, education,  fundraising & philanthropy and research — and it’s our people who make the difference.

We’re looking for passionate individuals to join our team and help shape the future of care. At Mater, you’ll be part of a purpose-driven organisation that values innovation, compassion, and excellence.

• Increase your take-home pay with generous salary packaging options, including meal and entertainment benefits
• Grow your career with access to industry-leading training and professional development through Mater Education
• Wellbeing support through our Employee Assistance Program and on-site pastoral care teams
• Access a range of health and wellbeing services with a corporate discount on private health insurance
• Exclusive discounts across dining, retail, travel, accommodation (just to name a few!)
• Stay active with unlimited access to discounted gyms via the Fitness Passport program
• Convenient, discounted on-site parking
• Enjoy great food with reduced prices at our campus cafés and coffee spots
• Join Queensland’s Largest and Most Innovative Not-for-Profit Healthcare Team.

Be part of something bigger. Make your move with Mater. #MAKEYOURMATERMOVE

Applications close on Thursday 5^th June 2025 Please note, we may contact applicants prior to the closing date, please do not hesitate to APPLY NOW!

Mater is committed to the wellbeing of their staff, and it is underpinned by our flexible and remote working policies.

Please Note: We will not require any support from Recruitment Agencies at this time and kindly request no contact is made. Only direct applications will be considered.

Mater Group is dedicated to creating a workplace that values diversity and inclusion. As an Equal Opportunity Employer, we welcome applications from individuals of all backgrounds and abilities. We believe in providing equal opportunities for all qualified candidates.

For more information regarding Reconciliation at Mater, please visit our Reconciliation webpage.