Mater Foundation are looking for an Administration Officer to join the team! This full-time, permanent role will be based at our Newstead campus.

As the healthcare needs of Queenslanders grow, so does the role of Mater Foundation. 

Mater Foundation is an iconic Queensland fundraising and philanthropic institution, committed to providing exceptional care through health, education and research. It meets a profoundly satisfying mission to improve the health and wellbeing of our community and to continue the Mater tradition of care and compassion.

Mater Foundation helps to underpin an extensive network of hospitals across Queensland, a world-class research institute and a nationally accredited education provider.

Salary: Commensurate with experience plus superannuation and access to not-for-profit salary packaging up to $15,900  + access to many staff benefits! 

What you’ll be doing

In this dynamic role, you’ll provide essential administrative support to the CEO Executive Support Officer and the broader Mater Foundation team, helping to ensure smooth day-to-day operations and successful delivery of key initiatives.

• Coordinate meetings, workshops, and events, including venue arrangements and logistics
• Manage office supplies, pool car bookings, outgoing mail, and courier services
• Support Mater Foundation campaigns and fundraising activities
• Assist with onboarding new starters and maintain accurate records for staff education fund applications
• Process invoices, reconcile expenses, and update payroll systems such as Kronos
• Organise travel and accommodation arrangements, including hire cars and expense reconciliation
• Provide general clerical support including photocopying, scanning, and data entry
• Contribute to continuous improvement of administrative systems and processes

About you

You’re a highly organised and adaptable professional with a passion for supporting others and making a positive impact. To be successful in this role, you will have:

• Demonstrated experience in administrative support and office practices
• Strong time management and organisational skills
• Excellent communication and interpersonal abilities
• High attention to detail, especially in financial and clerical tasks
• Proficiency in Microsoft Office and web-based platforms (e.g., SharePoint)
• Experience with systems like Kronos and Flexipurchase (highly regarded)
• Ability to maintain confidentiality and exercise sound judgment
• Willingness to occasionally work outside standard hours for events and activities

Why join us?

Mater is Queensland’s largest not-for-profit healthcare provider, delivering exceptional care to nearly 700,000 patients each year across 11 (soon to be 12) hospitals. We’re leaders in healthcare, education,  fundraising & philanthropy and research — and it’s our people who make the difference.

We’re looking for passionate individuals to join our team and help shape the future of care. At Mater, you’ll be part of a purpose-driven organisation that values innovation, compassion, and excellence.

• Increase your take-home pay with generous salary packaging options, including meal and entertainment benefits
• Grow your career with access to industry-leading training and professional development through Mater Education
• Wellbeing support through our Employee Assistance Program and on-site pastoral care teams
• Access a range of health and wellbeing services with a corporate discount on private health insurance
• Exclusive discounts across dining, retail, travel, accommodation (just to name a few!)
• Stay active with unlimited access to discounted gyms via the Fitness Passport program
• Convenient, discounted on-site parking
• Enjoy great food with reduced prices at our campus cafés and coffee spots
• Join Queensland’s Largest and Most Innovative Not-for-Profit Healthcare Team.
• Access to health, end of trip and wellness facilities within our purpose-built corporate office in Newstead

Be part of something bigger. Make your move with Mater. #MAKEYOURMATERMOVE

Applications close on Friday 3rd October, 2025. Please note, we may contact applications prior to the closing date, please do not hesitate to APPLY NOW!

Mater is committed to the wellbeing of their staff, and it is underpinned by our flexible and remote working policies.

Please Note: We will not require any support from Recruitment Agencies at this time and kindly request no contact is made. Only direct applications will be considered.

Mater ensures all children have an environment suitable for their safety and wellbeing through proper supervision and safeguarding practices.

Mater Group is dedicated to creating a workplace that values diversity and inclusion. As an Equal Opportunity Employer, we welcome applications from individuals of all backgrounds and abilities. We believe in providing equal opportunities for all qualified candidates.

For more information regarding Reconciliation at Mater, please visit our Reconciliation webpage.