About the role 

Mater is seeking an experienced and highly organised Executive Support Officer (ESO) to provide confidential, high level administrative and governance support to the Corporate Governance & Company Secretary (CGCS). This is a pivotal role that ensures the smooth operation of the Mater Misericordiae Ltd (MML) Board, Board Committees, subsidiary Boards, and the broader Company Secretariat function.

Working within a collaborative Executive administrative team, you’ll play a key role in supporting organisational alignment and contributing to Mater’s strategic objectives. 

Salary range: $93,103 - $102,572 per annum plus superannuation and access to not-for-profit salary packaging up to $15,900  + access to many staff benefits!  

What you’ll be doing

• Provide confidential, high level support to the CGCS and assist in ensuring the effective functioning of MML Boards and Committees.
• Act as an additional point of contact for Directors and Committee Members, building strong, professional relationships.
• Coordinate Board and Committee meetings, draft agendas, manage reporting, and monitor action items.
• Maintain forward meeting calendars, work plans, and governance schedules.
• Use strong judgement and initiative to manage day today operational matters.
• Deliver exceptional administrative support including diary and travel management, catering, room setup, register maintenance, and credit card reconciliation.
• Research, collate, and prepare information and documents for decision making and presentations.
• Manage confidential documentation through effective document management systems.
• Support governance, risk, audit, and ESG initiatives across the organisation.

About you

You will have experience supporting Boards or Board Committees, with a deep understanding of governance requirements.

• Excellent organisational skills and the ability to manage multiple priorities and deadlines.
• Strong autonomy, initiative, discretion, and a commitment to maintaining confidentiality.
• Exceptional communication, interpersonal, and relationship building skills.
• Highly developed written communication skills with the ability to draft minutes, correspondence, and reports.
• Strong problem solving skills, attention to detail, and the ability to work in a fast paced team environment.
• Advanced proficiency in Microsoft Office and other administrative systems.
• A flexible approach, particularly during peak meeting cycles.

Why join us?

Mater is Queensland’s largest not-for-profit healthcare provider, delivering exceptional care to nearly 700,000 patients each year across 11 (soon to be 12) hospitals. We’re leaders in healthcare, education,  fundraising & philanthropy and research — and it’s our people who make the difference.

We’re looking for passionate individuals to join our team and help shape the future of care. At Mater, you’ll be part of a purpose-driven organisation that values innovation, compassion, and excellence.

• Increase your take-home pay with generous salary packaging options, including meal and entertainment benefits
• Grow your career with access to industry-leading training and professional development through Mater Education
• Wellbeing support through our Employee Assistance Program and on-site pastoral care teams
• Access a range of health and wellbeing services with a corporate discount on private health insurance
• Exclusive discounts across dining, retail, travel, accommodation (just to name a few!)
• Stay active with unlimited access to discounted gyms via the Fitness Passport program
• Convenient, discounted on-site parking
• Enjoy great food with reduced prices at our campus cafés and coffee spots
• Join Queensland’s Largest and Most Innovative Not-for-Profit Healthcare Team.

Be part of something bigger. Make your move with Mater. #GETBETTERWITHMATER

Applications close on Tuesday 17 March 2026. Please note, we may contact applicants prior to the closing date, please do not hesitate to APPLY NOW! 

Mater is committed to the wellbeing of their staff, and it is underpinned by our flexible and remote working policies.

Please Note: We will not require any support from Recruitment Agencies at this time and kindly request no contact is made. Only direct applications will be considered.

Mater Group is dedicated to creating a workplace that values diversity and inclusion. As an Equal Opportunity Employer, we welcome applications from individuals of all backgrounds and abilities. We believe in providing equal opportunities for all qualified candidates.

For more information regarding Reconciliation at Mater, please visit our Reconciliation webpage.

Mater ensures all children have an environment suitable for their safety and wellbeing through proper supervision and safeguarding practices.